Career Opportunities

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Levin, Papantonio, Thomas, Mitchell, Rafferty & Proctor, P.A.

316 South Baylen Street, Suite 600 Pensacola FL 32502

Paralegal

The law firm of Levin Papantonio is currently seeking a Paralegal in our Mass Torts Department with a minimum of 2 years experience. Excellent organizational skills, able to handle multiple tasks and being a team leader is required.
We offer a competitive salary, as well as, an excellent benefit package such as 401(k), profit sharing, health, dental LTD and life insurance. Levin Papantonio is an equal opportunity employer. Please submit cover letter, resume and references to: Cilia Barrett, cbarrett@levinlaw.com or submit online at www.levinlaw.com

Levin, Papantonio, Thomas, Mitchell, Rafferty & Proctor, P.A.

316 South Baylen Street, Suite 600 Pensacola FL 32502

The law firm of Levin Papantonio is currently seeking Litigation Assistants.

This full-time entry level position requires excellent organizational skills, the ability to multi-task and work well with a team.

The daily duties include contact with clients, filing and data entry. Good phone/writing skills are necessary.

We offer a competitive salary, as well as, an excellent benefit package such as 401(k), profit sharing, health, dental, LTD and life insurance. Levin Papantonio is an equal opportunity employer.

Leuchtman Law

921 North Palafox Street Pensacola FL 32501

We are a small firm specializing in Wills, Trusts and Estates, Corporate/Business Law with some Real Estate and Elder Law. We are looking for a legal assistant who has excellent communication, organizational and interpersonal and computer skills with preferably 3-5 years of experience in these areas of law. An ideal would be one that works independently with limited direct supervision and is proficient with Microsoft Word, is a quick study with case management and document assembly systems, pays close attention to details and take pride in their work. Experience in Wills, Trusts and Estates and/or Corporate and Business Law is preferred; however, a quick study with a desire to learn, will be considered. A significant portion of your work will be interacting with clients and thus your excellent communication skills is a must.

Whibbs Stone Barnett, P.A.

801 W. Romana Street, Unit C Pensacola FL 32502

Part-Time Legal Secretary/Legal Assistant Position Available

Prior personal injury experience preferred. Job duties will include assistance with monitoring and managing case files, calendar deadlines, communications with clients, intakes, documents & pleadings, and organizing files.

Pay based on experience.

Wade Palmer Shoemaker

14 N Palafox St Pensacola FL 32502

Downtown Insurance Defense Law Firm is looking for Legal Secretary/Assistant.
This is a full-time position, competitive salary and benefits package offered.
Requirements/Duties include [but are not limited to]
Prior Legal Experience.
Strong writing, grammar, typing and computer skills.
Self-motivated, energetic, organized, and ability to work independently.
Under general supervision, perform clerical secretarial duties utilizing legal terminology.
Prepare legal documents and correspondence in proper legal format.
Use transcribing equipment.
Prepare rough draft from verbal instructions and/or own initiation.
Assume responsibility for accuracy of legal citations and quotations of all legal documents (correspondence, opinion, ordinances, resolutions, complaints, motions, answers, subpoenas, depositions, jury instructions, verdict and numerous other types of documents).
Prepare and process transmittal of legal correspondence to clients and court officials, including e-filing.
Scheduling.
Photocopying of correspondence, documents, and other printed matter.
Organize and maintain documents and case files.
Occasionally research and handle travel arrangements.
Assist in trial preparation.
Manage numerous tracking systems, and different diary systems.
Knowledge of Corel WordPerfect, Microsoft Applications.
Please forward resume and cover letter - attention Managing Partner at wps@wpslawyers.com

Tracy O. Strom PA

204 Buck Drive Fort Walton Beach FL 32548

Full time Secretary/Legal Assistant needed for established Fort Walton Beach sole proprietor with a probate, estate planning, guardianship, and bankruptcy practice. This position will require the ability to electronically file pleadings, as well as drafting pleadings and letters to clients.

Duties include but are not limited to: Monitor and manage case files, calendar deadlines, communications with clients, intakes, preparation of court filings, drafting of legal documents & pleadings, organizing files, scheduling court hearings and appointments.

The successful candidate should be a Legal Secretary/Legal Assistant with experience in the areas of Probate, Estate Planning, and Guardianship.
Required skills:
- Computer skills including Word, WordPerfect, Excel, Outlook
- General office skills (copy, scan, fax, typing, prepare documents)
- Typing skills
- Attention to detail
- Communication skills
- Organization skills
- Problem solving skills
- Able to self start without continuous supervision
- Maintaining confidentiality at all times, especially outside the office
- Proficient in legal research databases as well as Internet searches
- Proficient in writing and grammar
Preferred skills:
- Knowledge ProDocs, Florida Courts E-Filing
Compensation: Discussed at interview and commensurate with experience

St Joe Corporate Services, LLC

133 S Watersound Parkway Watersound FL 32461

Job Title: Paralegal – Litigation
Department: Legal
Reports to: Director-Litigation & Real Estate Legal Services
Direct Reports: None

Job Summary
Provide general assistance and support in litigation and risk management, as well as real estate and corporate legal matters.

Essential Functions

Risk Management Support:
• Respond to inquiries regarding insurance coverage requirements and broker questions.
• Manage annual insurance renewal process including document gathering.
• Maintain insurance policy files, property schedules, and vehicle schedules.
• Review and approve invoices for payment; maintain invoice schedules; review loss run reports; and monitor letters of credit.
• Request certificates of insurance.
• Report claims to insurance carriers and monitor claim status.

Litigation Support:
• Prepare litigation reports for management; participate in quarterly status updates with management and auditors.
• Fact-finding/investigation of pending and threatened claims and litigation matters, including location and assembly of documents and discovery materials.
• Develop strategies with outside counsel and make recommendations to management.
• Serve as corporate representative at mediation, arbitration and trials.
• Monitor foreclosure files.
• Coordinate and direct file organization, archiving and retention, as well as maintenance of releases and settlement documents.
• Maintain calendar regarding hearings, deadlines and other litigation matters.
• Assist with many aspects of litigation including research, compliance, and drafting of documents.

Contract/Corporate Support:
• Assist with preparation of service agreements and construction contracts.
• Assist with subsidiary management and intellectual property/trademarks.

Miscellaneous Duties:
• General support for all levels of internal legal department; including, but not limited to routine administrative assignments on an as needed basis.
• Document drafting, organization and maintenance.

Education and Experience
• Associate’s Degree or equivalent professional experience.
• 5 years of Legal Assistant experience supporting corporate office or law firm.

Knowledge, Skills, Abilities
• High level of proficiency using Microsoft Word, Excel, and PowerPoint required
• Outstanding organizational, interpersonal, and administrative skills. A positive, energetic, flexible and service-oriented attitude is absolutely necessary..
• Excellent attention to detail with the ability to multi-task.
• Excellent telephone, writing, and proofreading skills.
• Must be self-motivated and able to meet deadlines under pressure.
• Highly important that that all job duties be performed with a high level of confidentiality.
• Must have the ability to work as part of a team, as well as to work independently.

Physical Demands
• Ability to operate normal office equipment.
• Extensive use of computer.
• Ability to operate a motor vehicle.
• Ability to travel.
• Ability to sit for extended periods of time.
• Ability to lift up to 15 lbs.

Jennifer Lee Bushnell, PLLC

1803 W. Garden Street Pensacola FL 32502

FAMILY LAW PARALEGAL -- Downtown firm seeking experienced family law paralegal. No other applicants need apply. Must communicate and write clearly, effectively and appropriately. Candidates should be able to work case files, prepare correspondence and pleadings with minimal oversight and communicate directly with clients. Must be able to meet deadlines, provide support, manage multiple tasks, be detail oriented and function well with other team members. Must be familiar with E-filing, Outlook, Word, Word Perfect. Experience with FinPlan/Assets and/or Client Profiles/Aderant is a plus. Hours: Monday - Thursday 8:30a.m. - 5:00 p.m.; Friday 8:30 a.m. - noon
Pay commensurate with experience.

Staples, Ellis & Associates, P.A.

201 N. Palafox Street, 2nd Floor Pensacola FL 32502

Immediate paralegal opening in an established law firm for busy family law practice!! Candidates for this position should be professional in appearance, self confident, dependable and well organized. Candidates should be able to prepare all documents for e-filing, draft responsive pleadings, draft financial affidavits and other documents for attorney review. Applicant will need to request, track and review incoming discovery documents for completeness. You will be responsible for maintaining client files, scheduling appointments, depositions, hearings and trials. You must be able to keep track of time worked on each case and input time billing into firm software for invoicing as well as transcribe some dictation. At least one year family law experience is required. Resumes without family law experience will not be considered. Please email your cover letter and resume to dnall@staplesellislaw.com for immediate consideration.

Escambia Santa Rosa Bar Association

216 S. Tarragona Street, Suite B PENSACOLA FL 32502

Bar Association Executive Director

The Escambia – Santa Rosa Bar Association (ESRBA), a Florida nonprofit incorporated association based in Pensacola, is seeking applicants for its Executive Director position. The Executive Director serves a bench and bar population of approximately 725 members, and reports to the ESRBA’s Executive Council and to the Board for the ESRBA’s supporting Foundation. Primary responsibilities include providing leadership and support to the Council and Board, overseeing the management of member meetings and events, managing a staff of two persons, ensuring accurate and timely financial statements and budgeting, maintaining executive oversight to the ESRBA’s activities and assets, and serving as the ESRBA’s ambassador to the membership and public at large. A Bachelor’s degree is required; an advanced degree in business, law, public administration, marketing, or related field is highly preferred. Salary range of $45,000-$60,000 based on experience and ability. EEO employer and drug-free workplace. For more information, please see the complete position profile at: https://esrba.com/executive-director-wanted.

WALBORSKY & BRADLEY

825 JENKS AVENUE PANAMA CITY FL 32401

We are looking for paralegals to manage full case loads of plaintiff's personal injury cases. Experience handling personal injury cases from either the defense or plaintiff's side is preferred. Great pay, benefits, and work environment.

Dean & Camper, P.A.

109 E. Garden St., Ste A Pensacola FL 32502

RECEPTIONIST needed for Law Firm Downtown Pensacola. Duties include answering phones, handle new client inquiries, filing, light clerical duties. Full time/$10 per hour, holidays & vacation paid. Please forward your resume to reception@deancamper.com

Law Office of Samuel W. Bearman

820 N 12th Avenue Pensacola FL 32501

PARALEGAL POSITION

Our small, busy personal injury and wrongful death firm is currently seeking an experienced Paralegal to join our team. This is a full-time position with a competitive salary. Must have excellent organization and communication skills.

Please submit resume to Samuel Bearman at
sbearman@bearmanlaw.com

Landrum HR

6723 Plantation Road Pensacola FL 32501

A personal injury law firm located in downtown Pensacola is in need of a full time Paralegal to join their team. Check out the description below to see if this position sounds like a great fit for you!


Job Responsibilities:
- Preparing pleadings
- Meeting with clients
- Writing drafts and correspondences

Requirements:
-Organized and detail oriented
-A professional demeanor and excellent communication skills
-Several years of Paralegal experience
-Experience in personal injury law


Compensation and Schedule:
This position is full-time and pays $20-25 per hour
The hours are Monday to Friday, 8am-5pm

Assignment Type
This assignment is considered “Contract-to-Direct,” meaning you will remain on Landrum’s payroll for at least 15 weeks. Once the 15 weeks is over, your employer can elect to bring you onto their payroll or extend the assignment out longer through Landrum.

Confidential

FL 32536

Legal Receptionist is needed for a busy Crestview law firm. Prior multi-line telephone system and legal experience required. The position will include but is not limited to greeting clients and visitors, answering calls, handling new client inquiries, verifying appointments, maintaining and scheduling conference rooms, collecting and routing, word processing, filing and/or scanning.

This fast-paced position requires excellent communication skills, a willingness to help others, and a solid work history. Please forward your cover letter and resume to paralegal32531@yahoo.com.

Law Offices of Steven E. Melei, P.A.

3603 Mobile Hwy Pensacola FL 32505

Part time position helping attorney process work in areas of probate and personal injury cases

Levin, Papantonio, Thomas, Mitchell, Rafferty & Proctor, P.A.

316 South Baylen Street, Suite 600 Pensacola FL 32502

Paralegal

The law firm of Levin Papantonio is currently seeking a Paralegal in our Mass Torts Department with a minimum of 2 years experience. Excellent organizational skills, able to handle multiple tasks and being a team leader is required.
We offer a competitive salary, as well as, an excellent benefit package such as 401(k), profit sharing, health, dental LTD and life insurance. Levin Papantonio is an equal opportunity employer. Please submit cover letter, resume and references to: Cilia Barrett, cbarrett@levinlaw.com or submit online at www.levinlaw.com

Levin, Papantonio, Thomas, Mitchell, Rafferty & Proctor, P.A.

316 South Baylen Street, Suite 600 Pensacola FL 32502

The law firm of Levin Papantonio is currently seeking a Legal Secretary with a minimum of 2 years experience. Excellent organizational skills, able to handle multiple tasks and being a team player is required.

Skills/Qualifications: Documentation Skills, Calendar Meetings, Telephone Skills, Office Experience-General, Computer Proficiency, Verbal Communication, Internal Communications, Dependability, Professionalism, Client Relations.

We offer a competitive salary, as well as, an excellent benefit package such as 401(k), profit sharing, health, dental LTD and life insurance. Levin Papantonio is an equal opportunity employer. Please submit cover letter, resume and references to: Cilia Barrett, cbarrett@levinlaw.com or submit online at www.levinlaw.com

LandrumHR

FL

A legal Office in Downtown Pensacola is in need of a Legal Assistant to join their team. Check out the description below to see if this position sounds like a great fit for you!

You Enjoy:
Corresponding with clients
Keeping calendars updated
Scheduling appointments
Administrative duties
Maintaining client appointments
Keeping others organized and on-track

You Are:
Well-spoken with a polite and courteous disposition
Highly motivated and intuitive with what needs to be done
Organized and have an eye for detail
A great listener with a positive, can-do attitude

You Have:
Legal experience
Proficient in Office and Outlook
Word Perfect experience a plus

Compensation and Schedule:
This position is full-time and pays $12-$15/hour
Hours are Monday-Friday 8:00am-5:00pm with an hour lunch

Assignment Type:
This assignment is considered “Contract-to-Direct,” meaning you will remain on Landrum’s payroll for at least 15 weeks. Once the 15 weeks is over, your employer can elect to bring you onto their payroll or extend the assignment out longer through Landrum.

Quintairos, Prieto, Wood & Boyer, P.A.

114 E. Gregory Street, 2nd Floor Pensacola FL 32502

Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm has an immediate opening for a Legal Secretary for our Pensacola, FL Office. This is a full time position, competitive salary and benefits package offered.

JOB SUMMARY:

The individual in this role will assist attorneys in defending civil litigation matters in the areas of general liability, and corporate matters. This is a hands-on position that involves working collaboratively with clients and employees of the firm.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Under attorney direction drafts and prepares correspondence and other written documents as required including responses, reports, filings, pleadings, answers, motions, interrogatories, contracts, opinions, position papers, letters, etc., and other documents as necessary.
• Organizes and analyzes documentary evidence including contracts, medical records, reports, depositions, discovery, investigative and other documents and summaries. Interpretation and preparation of chronologies and summaries as requested.
• Prepares and handles tracking and disposition of subpoenas or other request for information.
• Assures organization of files including maintenance and management.
• Monitors files and escalates issues requiring attorney involvement. Performs timely handling of highly sensitive issues and materials related to case.
• Conducts legal research using online media for experts, background searches, case investigation.
• Maintains calendar for trial and discovery deadlines. Obtains trial settings, coordinates and assist in preparation.
• Performs other duties as assigned.


REQUIREMENTS:
• 2+ years of prior legal secretary experience supporting litigators in civil defense in a high-volume, fast-paced law firm environment. Strong knowledge in area of specialization (general liability, med/mal, sinkhole) preferred.
• FL State and Federal Court filing including E-Filing experience required.
• Proficiency in Microsoft Office applications such as Excel, Word, Power Point and Outlook required.
• Requires critical thinking skills, superior communication and organizational skills, decisive judgment and the ability to work with minimal supervision.
• High School Diploma or its equivalent required.

For immediate consideration for this opportunity, qualified candidates should forward their resume ASAP. Compensation commensurate with experience. QPWB is an Equal Opportunity Employer seeking enthusiastic candidates eager to work in a fast-paced and challenging environment.

Navarre FL 32566

FAMILY LAW PARALEGAL OPENING

Prepare legal documents (complaints, motions, orders, answers, pleadings, subpoenas)
Obtain information from law enforcement agencies, or other sources.
Submit legal documents to court or agency.
Organize and maintain case file.
Maintain case calendar (filing, hearing and trial dates, scheduling conferences, interviews).
Organize key evidence for trial.
Communicate with opposing counsel regarding discovery, motions and interview dates.
Assist attorney with other relevant paperwork and correspondences.
Perform administrative duties for the department.
Making phone calls, answering the phone, entering legal data on the computer and keeping track of important paperwork.
Skills and Specifications

Effective communication skills.
Very good writing skills.
Proficient in legal research databases as well as Internet searches.
Well-equipped in technological skills.
Comfortable working as part of a team.
Good attention for detail.
Must be capable of working under stressful situation
Job Type: Full-time
Compensation: Discussed at interview

Please email resume to navarrelawfirm@gmail.com

Michles & Booth, P.A.

501 Brent Lane Pensacola FL 32503

Receptionist/Telephone Operator Needed for Busy Law Firm. Prior Multi-Line Phone System or Customer Service Experience Required. The job will include but is not limited to the following: answer calls and route appropriately, handle new client inquiries telephonically, email messages to the proper recipient, identify and escalate priority calls, resolve minor caller issues--such as verifying appointment times and assisting with directions.

This fast-paced position requires excellent communication skills, a willingness to help others, and a solid work history. We offer an excellent benefits package and flexible hours are possible. Please forward your resume to the email provided.

University of West Florida

11000 University Pkwy Pensacola FL 32514

Associate Director – EO Officer and Deputy Title IX Coordinator, 100800

The University of West Florida (UWF) in Pensacola, FL has a full-time opening for an EO Officer and Deputy Title IX Coordinator.

This position investigates (internal and external) complaints and grievances of discrimination, harassment, and sexual misconduct. This includes preparing comprehensive investigative reports and composing the University’s position statements. Develops and implements a case management plan for each reported complaint; maintains a case management database to organize, manage, and track complaints. The position also facilitates discrimination and harassment training. Compiles annual equity and diversity reports such as the university’s Affirmative Action Plan and the Florida Equity Report. Must be skilled in working with diverse populations.
This position receives and reviews complaints and grievances of discrimination, harassment, sexual misconduct, and retaliation from campus community; conducts EO and Title IX investigations; prepares comprehensive investigative reports. Explains University policy and procedures to potential complainants. Responds to external discrimination charges by conducting investigations and composing the University’s position statement. Provides direction and services to meet compliance with all state and federal regulations. Assists with developing, implementing and monitoring institutional policies, procedures, programs and activities for compliance. Serves as a resource on EO and Title IX issues to the University community as well as external community. Affirmative Action/EO Reporting. Assists with coordinating, monitoring, and updating the University policy on Affirmative Action. Maintains and properly track records of data and trends. Coordinates the University’s education, training, prevention, and outreach efforts related to equal opportunity, affirmative action, and Title IX compliance. Manages department communication materials (brochures/flyers) and website information. Engages in activities and training that commensurate with position that advance multicultural competence. Authorized to act on behalf of the Executive Director of Office of Equity & Diversity on committees and in meetings relating to EO and Title IX. Serves on committees, task forces, and advisory boards as assigned.

Applicants must possess a Master’s degree in an appropriate area of specialization and four years of appropriate experience; or a Bachelor’s degree in an appropriate area of specialization and six years of appropriate experience. Preferred qualifications include a Master’s degree in related field or JD degree (this position would not require Florida bar membership). Four years of experience managing and investigating discrimination and harassment complaints and writing investigative reports. Demonstrated knowledge of federal and state equal opportunity and non-discrimination laws and regulations, as well as understanding of federal and state equal opportunity employment agency complaint process. Three years of experience working with affirmative action plans. Experience developing and facilitating training to large groups of adults. Human Resource certification through either HRCI or SHRM.
The salary range is $57,000-$60,000 annually. The preferred response date for the posting is February 5, 2018. For additional information and to apply for the position, please visit https://jobs.uwf.edu.
The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). A criminal background check is required for successful candidates. E-Verify requirements may apply for employment in certain positions. All applications for employment at the University are subject to Florida public records law.

Lisa S. Minshew, P.A.

433 E. Government Street Pensacola FL 32502

Law Office looking for a full-time Legal Assistant to perform the following responsibilities:

- Answer and route incoming calls on a multi-line telephone system
- Check voice mail daily
- Process and route all incoming and outgoing mail
- Maintain personal calendar of attorney
- Set up new files
- Monitor office email and respond as needed
- File pleadings, correspondence and other pertinent case documents in case file
- Basic office duties
- Assist firm's CPA with monthly client billing
- Schedule all hearings, mediations, depositions, client appointments, expert services, court reporters
- Review and analyze pleadings and correspondence and calendar appropriate deadlines
- Prepare files for appointments/hearings/depositions/mediations
- Other duties as assigned and necessary to support the Firm

Preferred skills:
- Knowledge of Amicus, Time Matters, Florida Courts E-Filing

Required skills:
- Excellent computer skills including Word, WordPerfect, Excel, Outlook
- Excellent general office skills (copy, scan, fax, typing, prepare documents)
- Excellent typing skills
- Excellent attention to detail
- Excellent communication skills
- Excellent organization skills
- Excellent problem solving skills
- Able to self start without continuous supervision
- Maintaining confidentiality at all times, especially outside the office
- Team player

Experience:
2-3 years experience in a law office preferred

Send resume to: lsminshew@lisaminshewlaw.com

Quintairos, Prieto, Wood & Boyer, P.A.

114 E. Gregory St. 2nd Floor Pensacola FL 32801

Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm has an immediate opening for a Legal Secretary to join our Pensacola, FL Office. This is a full time position, competitive salary and benefits package offered (401k, Health, Dental, Vision, Life Insurance, STD Insurance, Vacation/PTO)

The individual in this role will assist attorneys with insurance defense litigation matters.

JOB REQUIREMENTS:

-2+ years of legal secretary experience. Defense Litigation experience preferred.
-Florida State filing including E-Filing experience.
- Excellent verbal, written and organizational skills a must.
- Highly proficient in MS Word, MS Outlook, Excel and Power Point.
- High School Diploma or its equivalent required.
For immediate consideration for this opportunity, qualified candidates should forward their resume to resumes@qpwblaw.com ASAP. Compensation commensurate with experience. QPWB is an Equal Opportunity Employer seeking enthusiastic candidates eager to work in a fast-paced and challenging environment.

Stephen T. Holman, P.A.

1940 St. Mary Ave. Pensacola FL 32501

We are looking for a full-time legal transcriptionist/legal assistant at a very busy family law firm. Excellent typing skills are a MUST! Legal experience preferred, but not required. Salary based upon experience.

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